Sharing files via browser

Accessing files
All IDA project members have by default reading and writing rights to all files within the project directory.

Files stored in IDA may be shared by indicating so in the metadata. You can make your file openly and publicly downloadable with just a download link. In addition, you can describe your data in Etsin which creates a permanent entry for your dataset's metadata description page. Describing your data in Etsin makes you data citable and the data discoverable for others. The description in Etsin can also have a direct download link to the data or you can share your data by accepting request forms. See below for more information on how to use Etsin when opening data.

The recorded webinar IDA service; how to store and open your data 17.1.2017 (presentation slides) shows in practice how to share files using IDA and Etsin. More instructions below.

Open file download
Before the file is openly downloadable, you will need to edit the metadata of the file in question and the folder in which it is located:

  • store the file in the automatically generated "published" folder or in another folder, which has a metadata field with the name "metamodel" with a value "Etsin". You can add metadata fields by clicking the Add-button. Save before closing the window.
  • you also need to add a metadata field to the file itself with the name "availability" and value "direct_download" (see screenshot below). Again, you can add metadata fields by clicking the Add-button. Save before closing the window.


After this a file-specific download link can then be created in the following format:<IDA file's Identifier.series>

Your file has automatically generated metadata in the "Identifier.series" field. This value is a permanent identifier (urn). The direct dowload link to the file is formed by adding this identifier value together with the url "". Example of a direct download link: . It takes a few minutes for the link to start working, so be patient.


Permanent link to dataset + downloading a file
Etsin – research data finder enables the user to create and publish the description of a dataset in addition to creating a link for downloading the data. The file stored in IDA can either be freely downloaded via the download link or access to the file may be granted on request.

If users wish to enable open download from IDA, the metadata of the file and folder must be set in IDA service as described above. In addition, as part of the Etsin description, in the Access information section, select "directly downloadable" and follow the Link "direct download from IDA".

In the window that opens, insert the Identifier.series from the file metadata in IDA.

If users wish to grant rights for the file via an application form, the file must be:

  • saved within a folder in IDA whose metadata contains a field "metamodel" that has "Etsin" as its value (such as the ready-made published folder).

As part of the Etsin description, in the Access information section, select that the dataset is available for use by "using access rights management service" and choose "Manage access rights using the default service" if you data is located in IDA service.

As part of the description in the section Identifiers, insert the Identifier.series from the file metadata in IDA into the "Enter identifier for the dataset" field.

Information regarding applications will be sent to the e-mail address of the Etsin description's Distributor field. The email must be in the form of <Haka id>@<organization>.fi. Also the person appyling for access rights must use their Haka ID when applying.

When citing and linking to the data in publications you should always use its identifier.  The identifier will link to the description in Etsin. The identifier created by Etsin can be found from the description's Identifier field and it has the form:


You can also the present the identifier as a link:

It is important to refer to the metadata description page when citing the data, so do not use the IDA identifier when citing. Etsin also offers dataset citing guidelines for users.